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CDDO

Phone: 913-826-2600

10501 Lackman Road, Lenexa, KS 66219

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Wellness Monitoring

Wellness Monitoring provides an evaluation and regularly scheduled nursing visits by a registered nurse for individuals who have medical conditions that require ongoing oversight. The nurse determines if the person is properly using medical health services as recommended by the physician and monitors for changes in the individual’s health and well-being.

Waiting List & Portability

Statewide Waiting List

The Kansas Department of Aging and Disability Services (KDADS) maintains the statewide wait list for individuals eligible to receive services through the HCBS I/DD waiver. To be added to the wait list, an individual must be a legal resident of Kansas, determined to meet I/DD eligibility requirements and have scored Tier 1 through 5 on their most recent functional assessment. An individual can,t be on the I/DD waiting list if they are a recipient of other waiver services, with the exception of the Severe Emotional Disturbance (SED) waiver. If an individual moves outside Johnson County but remains in Kansas, they retain their spot on the waiting list.

When KDADS determines that funding is available to make waiting list offers:

  • The CDDO, along with KDADS, notifies the person or the person’s guardian and schedules a functional assessment.
  • The CDDO, in cooperation with the targeted case manager, will inform the person or the person’s guardian of available service options and assist them in choosing providers. The person and their guardian will also meet with their Managed Care Organization (MCO) to complete the Integrated Service Plan which authorizes the services necessary to meet the person’s needs.
  • If someone declines funding when offered, their name is removed from the waiting list and they must reapply.

Continuity and Portability

Once a person is receiving HCBS I/DD waiver services, he/she will continue to receive those services as long as:

  • The person lives in Kansas.
  • The person remains eligible for services.
  • The person’s funding is available.

If a person moves from one area in Kansas to another, his/her funding is transferred to the appropriate CDDO.

Targeted Case Management

 
Targeted Case Management (TCM) is provided by a licensed individual or agency that assists the person and support network to identify, develop, select, obtain, coordinate, utilize and monitor paid services and natural supports to enhance the person’s independence, integration, productivity and community inclusion consistent with the person’s needs and lifestyle preferences as outlined in the person-centered support plan.

OPEN for referrals for TCM                        CLOSED for referrals for TCM

Supportive Home Care

Supportive Home Care services are supports that are not self-directed, but provide one-on-one assistance for individuals living with family or a foster family. Assistance may include support with daily living tasks, social/recreation opportunities, and other adaptive skills to help increase independence and community involvement.

OPEN for referrals for SHC                      CLOSED for referrals for SHC

Supported Employment

Supported Employment provide support services to adult’s ages 18+ to secure and maintain competitive, integrated work.  Services may include assessment, job development, on-the-job training, ongoing monitoring of performance, training in skill development, and any ongoing support necessary as identified in the Person-Centered Support Plan (PCSP.)

OPEN for referrals for Supported Employment  CLOSED for referrals for Supported Employment

Specialized Medical Care

OPEN for referrals for Specialized Medical Care CLOSED for referrals for Specialized Medical Care

Specialized Medical Care provide long-term Registered Nurse or Licensed Practical Nurse support for people who are medically fragile and technology dependent.

Rights

The CDDO is responsible for carrying out the duties as described in Kansas law and regulation (K.S.A. 39-1801 et seq. and K.A.R. 30-63-1 and 30-64-01 et seq. and for purposes of CDDO compliance with K.A.R. 30-64-22(e)(2).

As an individual who is receiving services from the State of Kansas I/DD Waiver or has been placed on the I/DD Waiver waitlist, my core rights in connection with the CDDO are as follows:

  1. The right to have help getting the community services of my choice once I have been determined eligible for the HCBS I/DD Waiver by KDADS based on my disability and finances.
  2. The right to choose which targeted case management services I’d like to receive, from a provider affiliated with my CDDO.
  3. The right to choose whether or not I’d like to have a targeted case manager if I am currently on the I/DD waiver waitlist.
  4. The right to receive services without discrimination as to the severity of my disability. If I currently pose a clear and present danger to myself or the community, the Secretary of KDADS may decide that I am inappropriate for community services.
  5. The right to receive services for which I have been determined eligible from my choice of community service provider. Once I have been found eligible and funds are available, I should receive the service I have chosen, or it should be reported to the Secretary of KDADS that I am waiting for that service.
  6. The right to continue to receive services for which I am eligible as long as state or federal funding support continues. I also have the right to transfer that level of state and federal financial support if I move from service area to another within the state of Kansas.
  7. The right to take advantage of the CDDO dispute resolution process, including internal and external appeal procedures to settle any disagreement with the CDDO, any affiliate, or any other component of the community service system.
  8. The right to receive information regarding the CDDO local Quality Assurance Committee and Council of Community Members.
  9. The right to receive information about self-advocacy groups.
  10. The right to receive services provided in a way that is based on my Person-Centered Support Plan (PCSP) and listed in my PCSP. My services must offer me opportunities for choice and ensure that all of my rights are respected and protected, including those listed in K.A.R. 30-63-22.
 
As an individual who resides in an Intermediate Care Facility which services Individuals with Intellectual Disabilities (ICF/IID), my core rights in connection with the CDDO according to Kansas law and regulations (K.A.R. 30-64-22 and 30-64-29) include the following:
  1. The right to have equal access to services if I am referred to the CDDO for possible services.
  2. The right for myself or my guardian (if one has been appointed) to receive information at least once a year offered in a way that is easy to understand, including:
    1. The types of community services available in my area and information about the providers of those services; and
    2. My rights as described in the Developmental Disabilities Reform Act and implementing Regulations. The commission will approve the content of this information.
  3. The right for myself, my family, and my guardian (if one has been appointed) to receive information on services or supports that are currently available or could be made available within 90 days in or near my home county once eligibility has been achieved.
  4. The right to have the CDDO offer to provide or arrange to provide these services and support when it’s time to do so.

You may also contact the Disability Rights Center of Kansas to assist with due process and individual rights.
http://www.drckansas.org
Voice: 1-877-776-1541 TDD: 1-877-335-3725

Quality Assurance Committee

As a provision of the Developmental Disabilities Reform Act (K.A.R. 30.64.27), CDDOs are required to develop a Quality Assurance Committee. This is a committee of volunteers made up of people receiving services, guardians, families, interested citizens, community provider representatives, and other outside parties. They ensure:

  • Services that are paid for are delivered.
  • Services provided meet Kansas regulations.
  • Services ensure the rights of persons.
  • Persons receiving services have basic health and safety needs met.
  • Persons receiving services have opportunities to make informed choices about where they would like to live and work.
  • Persons are free from abuse, neglect and exploitation.

If you would like further information about this committee, please call 913-826-2600 or email [email protected].

Provider Job Openings

Note: The Johnson County Community Developmental Disabilities Organization virtual resource fair will return April 5-8, 2021! Check out the schedule of events.

Working in the IDD field is incredibly rewarding. There are many opportunities to work with individuals served in Johnson County. The service providers below currently have job openings. Please contact the provider for more information.

Agency
We Care Home Health Service Inc
Position
CAN, Personal Care, Aide
Description
Assisting clients within their home environments with light cleaning, cooking, laundry, bathing, grooming, and errands.
Requirements
No experience necessary, must pass background checks, TB/Physical, CPR
How to apply
Apply online at 7140.axiscare.com or call 913-258-8864
Deadline
N/A

 

Agency
Life Centers of Kansas
Position
Direct Support Professional/Lead Direct Support Professional
Description
Provides day and residential supports for individuals with intellectual and developmental disabilities. Assisting individuals with daily living skills including meals, hygiene and passing medication, and personal development.
Requirements
Prefer applicants with one year of experience, however LCKS will train the right applicant. At least 18 years or older with a valid driver’s license. Flexible individual willing to work as a team and provide quality care.
Deadline
Open

 

Agency
Goodlife Innovations
Position
Direct Support Professional (DSP)
Description
We are looking to hire a committed, compassionate DSP to provide direct care in our small, family-style group home settings. This position will focus on personal care, behavioral support, teaching skills, and fostering engagement in the local community!
Requirements
Must be at least 18 years old; have a valid Driver’s License (for daytime/evening positions); pass an industry-standard background check; field experience preferred BUT NOT REQUIRED.
How to apply
Please apply at mygoodlife.org/careers.
Questions? Contact Allie Heiner, Recruitment Manager, at (785) 917-9179 or at [email protected]
Deadline
Positions are hired based on company need, please apply ASAP to see real-time openings!

 

Agency
Goodlife Innovations
Position
Certified Medication Aide (CMA)
Description
We are looking to hire a committed, compassionate CMA to assist with passing medication to adults with disabilities. This position will focus on personal care, behavioral support, teaching skills, and fostering engagement in the local community!
Requirements
Must provide a valid Kansas CMA license number / credentials; have a valid Driver’s License; pass an industry-standard background check.
How to apply
Please apply at mygoodlife.org/careers.
Questions? Contact Allie Heiner, Recruitment Manager, at (785) 917-9179 or at [email protected]
Deadline
N/A

 

Agency
Eeroma Resources
Position
Direct Support Professional (DSP)
Description
This position is responsible for providing direct support, positive direction, and assistance to individuals in accordance with program policies and procedures; and personal outcome measures.
Requirements
High school graduate or equivalent. Additional experience with people with developmental disabilities preferred or as required by regulations. Must be 18 years of age, or older. Must have valid driver’s license, clear driving record.
Deadline
N/A

 

Agency
Mosaic
Position
Direct Support Associate (DSP). Full-time and Part-time Positions Available!
Description
If you'd like to help people with intellectual disabilities enjoy a full life, look no further! Mosaic is looking for Direct Support Professionals to join our mission to provide caring support in the communities we serve. It is life changing work as we strive to be a leader in quality services and advocacy.
Great benefits! Mosaic offers multiple options at competitive rates, including health insurance, tuition reimbursement and paid time off that accrues immediately upon hire. Benefits eligibility may differ based on position. In this position you will:
- Train and develop daily living skills and life activities for people we serve
- Provide quality services to people we support
- Be responsible for the health, safety and emotional support of the people we serve
- Electronically document the services and supports provided
Requirements
Desire to make a positive difference in people's lives. No experience or educational requirements needed. We provide thorough training.
- Must be at least 18 years of age.
- Valid U.S. driver's license required, where applicable.
- Work requires frequent physical activity including extended periods of standing, walking, and bending with occasional periods of sitting, kneeling, climbing, stooping, crouching, squatting and balancing.
- Work also requires constant reaching between knee and shoulder level as well as frequent reaching below knee level and overhead.
- Work requires occasional independent lifting up to 25 pounds, frequent push/pull up to 40 pounds of force and the ability to safely transfer 50 pounds.
How to apply
Apply here: https://bit.ly/3lltuaI
Contact Susan Dusterhoft at 913-204-0196 or [email protected] for more details.
Deadline
N/A

 

Agency
Mosaic
Position
Independent Contractor
Description
Mosaic at home providers are independent contractors, offering services in their home for people with intellectual disabilities. It is a rewarding experience for the provider and the person who receives support.
Requirements
Experience is preferred but not required
How to apply
Mark Gonzalez 816-786-3762
Deadline
N/A

 

Agency
ResCare Kansas East
Position
Direct Support Professional
Description
Provide direct supports to individuals with intellectual and developmental disabilities in group home settings
Requirements
At least 18 years of age with HS diploma or GED, valid driver’s license
How to apply
www.rescare.com/careers or call 913-722-9419
Deadline
N/A

 

Agency
VIP Quality Services
Position
Residential Care Provider
Description
Provide quality care, support and engagement for our residential individuals.
Requirements
- Prior experience (a minimum of 2 years is preferred) in providing services and supports to individuals with intellectual/developmental disabilities in a residential setting.
- Ability to successfully assist with uncooperative clients.
- Valid driver’s licenses to accomplish necessary travel.
- Insurability through the company’s auto insurance.
- Successfully pass a background check.
- Ability to communicate (verbally and written) with all levels of personnel.
- Capable of working responsibly with highly confidential information.
- Must be able to work independently.
- To learn, understand and acknowledge all VIPQS policies and procedures.
- Pass all VIPQS mandatory background checks.
- Successfully complete all VIPQS mandatory training.
How to apply
In person or online.
Address 863 n Mart-Way Dr.
Olathe, KS 66061

Onine: www.vipqualityservices.com

Karen Herndon
[email protected]

Kevin Flinn
[email protected]
913.522.2302

Deadline
N/A

 

Agency
Serenity Case Management
Position
Targeted Case Manager
Description
Coordination of services and supports for individual's on HCBS waiver
Requirements
A minimum of six months of full-time experience in the field of human services; and either a bachelor's degree or additional full-time experience in the field of intellectual and developmental disabilities services, which may be substituted for the degree at the rate of six months of full-time experience for each missing semester of college.
- Background checks and licensing requirements.
- Must have previous case manager experience within a Social Service.
How to apply
Indeed/email: [email protected]
Deadline
Resumes and Cover Letters must be submitted by March 31, 2021

 

Agency
Heartstrings Community Foundation
Position
Team Leader
Description
Training and leading adults with intellectual/developmental disabilities in unique employment opportunities.
Requirements
High School Diploma/ GED
How to apply
Deadline
N/A

 

Agency
Options Services Inc
Position
Direct Support Professional
Description
Options Services, Inc. is currently hiring Residential House Managers and Direct Care Professionals for individuals with Developmental and Intellectual Disabilities. The purpose of this position is to be a role model and mentor to individuals with intellectual and developmental disabilities become active, healthy and responsible members in their homes, at their jobs or day activity and in our community. DSPs must assist with and teach Individuals to complete daily living skills that include, but are not limited to preparing nutritious meals; hygiene care accessing community; dispensing medications; monitoring general health and documenting properly as required. Must also be able to assist with problem-solving, conflict resolution and be willing to support individuals with challenging behavioral needs or close health monitoring. Managers will have additional documentation and leadership responsibilities.
Requirements
Required Knowledge, Skills, and Experience:
- Valid Driver's License
- Able to navigate various computer programs
- Legible and concise writing and verbal communication skills
- Team orientated work ethic
- High School Diploma or GED
- Must pass comprehensive background check
- Ability to lift or transfer individuals between wheelchairs, bathtub, shower, bed, etc.
How to apply
Apply at www.optionsservices.org, "Employment".
Deadline
N/A

 

Agency
L’Arche Heartland
Position
Professional Services Coordinator
Description
Training new assistants, attends BASIS meetings, oversight of five household accounts, maintain contact notes, conducts three month and annual reviews of assistants.
Requirements
At least a bachelors degree, case management experience preferred
How to apply
Deadline
N/A

 

Agency
Johnson County Developmental Supports
Position
Direct Support Professional
Description
Johnson County Developmental Supports (JCDS) is currently seeking qualified candidates for the position of part-time Direct Support Professional for their residential services division. JCDS serves people with intellectual and developmental disabilities. We focus on individuals’ abilities, provide choice driven supports, and advocate alongside people to live and work in our community. We aspire to build a community that promotes, supports, and embraces people of all abilities. Direct Support Professionals are responsible for the delivery of services with JCDS. We are always looking for great people and have multiple openings for this job. Qualified applicants will remain as an active candidate for a period of up to 90 days after the close date. Check out our job preview video.
Responsiblities Include:
- Provides, assists with, or coaches individuals on personal care needs with limited supervision; provides crisis interventions, including physical intervention and restraint to ensure the safety of individuals; monitors and/or administers medication as prescribed; monitors and documents mental and physical condition of individuals.
- Teaches, coaches and provides guidance and support on various skills to enable productive lives of individuals; assists individual and family members to identify strategies or treatment options and participates in the development and modification of plans to regain ability to make independent choices and promote coping skills; develops and maintains a positive and effective relationship with service recipients, families, and other service providers, serving as the main point of contact.
- Organizes and participates in meetings related to care coordination; completes documentation for direct services provided to ensure timely and accurate completion.
- Transports individuals receiving services to appointments, activities, and/or work.
Requirements
A high school diploma or equivalent and one year of related experience working in a human services field is required. A valid driver's license and good driving record are required.
- This position requires performance of various physical components at defined standards for the safety of employees and individuals served.
- Education can substitute for experience.
- Candidate must be able to successfully complete criminal and motor vehicle background screenings, which includes KDADS required screenings and registry checks, and a post offer TB test.
- This position may require the use of a personal vehicle to transport clients.
How to apply
Deadline
N/A

 

Personal Care Services (Self-Directed)

Personal Care Services allow the person or guardian to self-direct residential supports, day supports, or supports in the family home.  These services provide necessary one-on-one assistance both in the home and in the community.  Activities include assisting with daily living tasks and household chores, social/recreational opportunities and other adaptive skills to increase independence and community involvement.      

    OPEN for referrals for Personal Care Services CLOSED for referrals for Personal Care Services                                                                                                                                                                                                                                                               

 

Person-Centered Support Plan (PCSP)

A Person-Centered Support Plan (PCSP) is a plan developed by the individual, their family/guardian, friends, support staff, and others that outlines the individual’s preferred lifestyle, needed supports and goals for the future. The PCSP must be approved in writing by the individual or their legal guardian and should be regularly reviewed and revised to reflect the individual’s change in preferred lifestyle, needs or achievement of goals.

Overnight Respite

Overnight Respite is a service that provides temporary direct care and supervision of the person in order to provide relief to families and caregivers.

Medical Alert

Medical Alert provides small devices carried or worn by the person to provide access to assistance or emergency help 24 hours a day. This service is available to individuals who have a medical need that could become critical at any time.

* Check with your Managed Care Organization (MCO) for a list of providers of this service.

I/DD Services & Supports Include

Targeted Case Management (TCM)
TCM is provided by a licensed individual or agency that assists the person and support network to identify, develop, select, obtain, coordinate, utilize and monitor paid services and natural supports to enhance the person’s independence, integration, productivity and community inclusion consistent with the person’s needs and lifestyle preferences as outlined in the person-centered support plan.

HCBS I/DD Waiver Services:

Day Supports
Day Supports are typically provided outside the home, by an agency licensed by the State, and for adults ages 18+ who are no longer eligible for school services. Activities promote independence, productivity, integration and inclusion and may include facility-based work services, work crews, jobs in the community, volunteer opportunities and other community based activities.

Supported Employment
Supported Employment provides support services to adults ages 18+ to secure and maintain competitive, integrated work. Services may include assessment, job development, on the job training, ongoing monitoring of performance, training in skill development, and any ongoing support necessary as identified in the Person-Centered Support Plan (PCSP.)

Adult Residential Supports
Adult Residential Supports are provided by an agency licensed by the State of Kansas to individuals who are 18 years of age and older who do not live with a family member. Services can range from a few hours of support to live-in or around-the-clock care. Activities include assisting with daily living tasks and household chores, social/recreational opportunities and other adaptive skills to increase independence and community involvement.

Children’s Residential Supports
Children’s Residential Supports provides placement for children (ages 5-21) in a licensed foster care home in order to avoid placement in an institutional or other congregate setting when the child cannot remain in their family home.

Personal Care Services (PCS)
Personal Care Services allow the person or guardian to self-direct residential supports, day supports, or supports in the family home. These services provide necessary one-on-one assistance both in the home and in the community. Activities include assisting with daily living tasks and household chores, social/recreational opportunities and other adaptive skills to increase independence and community involvement.

Supportive Home Care (SHC)
Supportive Home Care services are supports that are not self-directed, but provide one-on-one assistance for individuals living with family or a foster family. Assistance may include support with daily living tasks, social/recreation opportunities, and other adaptive skills to help increase independence and community involvement.

Overnight Respite
Overnight Respite is a service that provides temporary direct care and supervision of the person in order to provide relief to families and caregivers.

Enhanced Care Services
Enhanced Care Services provide sleep support to provide immediate supervision or physical assistance with tasks such as toileting, transferring, mobility, and medication reminders as needed, or to contact a doctor, hospital, or medical professional in case of emergency.

Specialized Medical Care
Specialized Medical Care provides long-term Registered Nurse or Licensed Practical Nurse support for people who are medically fragile and technology dependent.

Assistive Services
Assistive Services are supports or items that address the person’s needs as documented in their PCSP. These services are designed to enhance an individual’s independence or abilities through purchase of adaptive equipment, assistive technology, or home modifications.

Wellness Monitoring
Wellness Monitoring provides for an evaluation and regularly scheduled nursing visits by a registered nurse for individuals who have medical conditions that require ongoing oversight. The nurse determines if the person is properly using medical health services as recommended by the physician and monitors for changes in the individual’s health and well-being.

Medical Alert
Medical Alert provides small devices carried or worn by the person to provide access to assistance or emergency help 24 hours a day. This service is available to individuals who have a medical need that could become critical at any time.

 

If you would like to choose a different provider for the service(s) you are currently receiving, or to obtain the most current affiliate provider listing by mail, please contact the CDDO at 913-826-2600 or email [email protected].

For a current list of providers who are open to referrals, please visit jocogov.org/cddo.

The complete definitions for Services and Supports can be found under Manuals and Handbooks.

 

I/DD Eligibility & Application

Home and Community Based Services (HCBS) encompasses several waivers funded by KanCare (the Kansas Medicaid program) that were created to provide services to individuals with disabilities in their home community instead of an institution, such as a nursing home, hospital, or intermediate care facility for individuals with intellectual disabilities (ICF/IID.)  Services are designed to provide individuals with the least restrictive environment and to promote independence, inclusive, integration and productivity. 

Additional information about Kansas HCBS waivers and eligibility requirements can be found at: https://www.kdads.ks.gov/commissions/home-community-based-services-(hcbs)/programs/i-dd

Kansas Eligibility Requirements for Intellectual/Developmental Disability (I/DD)                                                                      

Intellectual Disability

A diagnosis of intellectually disabled made by a healthcare professional that is licensed to make a DSM-5 diagnosis

  • Intellectual Disability is defined as:
    • A substantial limitation in present functioning;
    • Which manifests during the period from birth to 18 years of age;
    • Is characterized by significant sub-average intellectual functioning existing concurrently with deficits in adaptive behavior including related limitations in two or more of the following applicable adaptive skill areas:
      • Communication
      • Self-care
      • Home living
      • Social skills
      • Community use
      • Self-direction
      • Health and safety
      • Functional academics
      • Leisure
      • Work

Developmental Disability

Developmental Disability does not include individuals who are solely severely emotionally disturbed or seriously and persistently mentally ill or have disabilities solely as a result of infirmities of aging.

  • Developmental Disability :
    • Is a severe, chronic physical or mental impairment or a condition which has received a dual diagnosis of intellectual disability and mental illness; and
    • Is attributable to a mental or physical impairment or a combination of physical and mental impairments; and
    • Manifests before the age of 22; and
    • Is likely to continue indefinitely; and
    • Results in substantial functional limitations in three or more of the following areas of life functioning; and
      • Self-care
      • Understanding and use of language
      • Learning and adapting
      • Mobility
      • Self-direction in setting goals and undertaking activities to accomplish those goals
      • Living independently
      • Economic self-sufficiency
    • Reflects a need for a combination and sequence of special, interdisciplinary or generic care, treatment or other services, which are life-long, or extended in duration and are individually planned and coordinated.

Children with a Developmental Disability

  • A child with a developmental disability applies to children under the age of six and includes the following criteria:
    • Is attributable to a mental or physical impairment or a combination of mental and physical impairments; and
    • Is likely to continue indefinitely; and
    • Results in at least three (3) developmental delays as measured by qualified professionals using appropriate diagnostic instruments or procedures and
    • Reflects a need for a combination and sequence of special, interdisciplinary or generic care, treatment, or other services which are lifelong or extended in duration and are individually planned and coordinated; and
    • Does not include individuals who are solely severely emotionally disturbed or seriously and persistently mentally ill.

 

*To qualify for services through the Johnson County CDDO, the individual must be a resident of Johnson County, Kansas.

 

To begin the application process, please contact:

Gail Lauri

913-826-2509

[email protected]

 

Functional Assessment Review and Appeals Process

Rule:
An initial functional assessment must be completed upon Intellectual and Developmental Disabilities (I/DD) eligibility determination and annually thereafter for recipients of Home and Community Based Services (HCBS). Annual assessments must occur within 365 days of the last assessment.

The Johnson County Community Developmental Disabilities Organization (CDDO) is responsible for ensuring that all individuals receiving (HCBS I/DD) waiver services in Johnson County have a completed annual functional assessment. Changes to the assessment only occur at the time of the individual’s annual assessment, unless a re-assessment is granted due to the individual experiencing a life-altering event that is likely to continue and may require additional staff support.

Request for Local Review:
Every effort is made to capture accurate, complete information at the time of the assessment. All supporting documentation is required at the time of the assessment. Anything concerning the previous assessments are strictly historical and no longer relevant to the current year. If there is concern that information in the assessment scoring is inaccurate, you may request a review of the assessment by contacting the CDDO Director, in writing, within 14 days of receiving notification of the MR4.

Request for Appeal from State:
If the result of the assessment is a tier change between 1 and 5, the individual continues to be eligible for HCBS IDD waiver services and has no appeal rights.

If the assessment results in a Tier 0, the individual has been found ineligible for HCBS IDD waiver funding and has a right to appeal. A request for a state fair hearing must be made in writing and signed within 30 days of receipt of the Notice of Action (NOA) of the Tier 0 finding. State fair hearing requests must be sent to:

The Kansas Department of Administration
Office of Administrative Hearings
1020 South Kansas Avenue
Topeka, KS 66612

Functional Assessment FAQ

What is the Functional Assessment?
The current functional assessment tool used by the State of Kansas for the HCBS I/DD waiver services is called the Basic Assessment and Services Information System or BASIS. The BASIS is a two part functional assessment which includes the Information Section (name, address, guardian information, etc.) and the Assessment Section (medical conditions, medications, mobility, motor skills, cognitive abilities, communication, behaviors, self-care and living skills.) The data collected is transferred electronically to the State of Kansas. The State will score each BASIS Functional Assessment and then send a tier score of 1 through 5 back to the CDDO for each individual. The functional assessment determines eligibility for HCBS I/DD waiver, the level of care and funding for services.

Who needs to have the Functional Assessment completed?
An initial functional assessment must be completed upon I/DD eligibility determination and annually thereafter for recipients of HCBS. Additionally, individuals who scored Tier 0 or were ineligible for the HCBS I/DD waiver on their last assessment will also have an annual assessment. Annual assessments must occur within 365 days of the last assessment.

Who should attend the Functional Assessment meeting?
The person served should be present at every Assessment unless there are special circumstances such as illness or hospitalization. It is important to remember that the person served always has the option of leaving the Functional Assessment meeting should they feel uncomfortable with answering the questions. Individuals within the person’s Circle of Support are encouraged to attend, which could include: parents, legal guardians, service providers, or other individuals that would have data to report from the past 12 months.

When and where will the Functional Assessment meeting be held?
Meetings occur annually, and assessments must be entered within 365 days of the previous assessment. Functional assessment meetings must be held in areas that provide a confidential and HIPAA compliant environment.

Why is my input so important?
It is important that all functional assessment questions are answered honestly and accurately. All answers impact scoring of assessments. All supporting documentation is required at the time of the annual reassessment and will not be accepted once the meeting has been completed.

If you have a targeted case manager, they should assist you in preparing for this meeting. Documentation that you might need includes the following:

  • Diagnosis
  • Prescribed and Over the Counter (OTC) medications
  • Special Diet
  • Special Health Care Procedures
  • Individual Education Plan
  • Person Centered Support Plan
  • Behavior Intervention Plan
  • Behavior Tracking Data sheets
  • Seizure Tracking Data sheets

Frequent Questions

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