Emergency Management Planning Resources

Planning makes it possible to manage the entire life cycle of a potential crisis. Strategic and operational planning establishes priorities, identifies expected levels of performance and capability requirements, provides the standard for assessing capabilities and helps stakeholders learn their roles.

The planning elements identify what an organization’s Standard Operating Procedures (SOPs) or Emergency Operations Plans (EOPs) should include for ensuring that contingencies are in place for delivering the capability during a large-scale disaster. (FEMA 2017)

This page provides several links and additional information for a variety of planning needs. Topics in planning resources cover basic emergency management, healthcare, schools, and businesses.

Planning Resources

Emergency Management Planning

For FEMA planning Standards and other planning guidance, please refer to the following:

The National Planning Frameworks, one for each preparedness mission area, describe how the whole community works together to achieve the National Preparedness Goal. The Goal is: “A secure and resilient nation with the capabilities required across the whole community to prevent, protect against, mitigate, respond to, and recover from the threats and hazards that pose the greatest risk.”

The Goal is the cornerstone for the implementation of the National Preparedness System. The National Planning Frameworks are part of the National Preparedness System. There is one Framework for each of the five preparedness mission areas (FEMA 2017):

For the Kansas State Planning Standards:

For the Regional Coordination Guide (RCG):

Emergency Preparedness Planning for Schools

Emergency Preparedness for Businesses

Emergency Preparedness for Healthcare

Healthcare Coalition (Mid-America Regional Council - Healthcare Coalition)

Mission

The mission of MARC-HCC is to prepare and coordinate health and medical response and recovery to the threats and hazards the region faces to help patients during emergencies receive the care they need; decrease deaths, injuries, and illnesses resulting from emergencies; and promote health care delivery system resilience.

This will be done through a cooperative strategic and operational annual assessment and planning process, identifying regional health care threats, gaps, and vulnerabilities that could impede delivery of healthcare, establishing collaborative and integrated mitigation strategies, and implementing those strategies through coordinated integrated planning and training, information and resource sharing, and exercising plans, systems and processes.

Purpose

  • Increase cross discipline health and medical pre planning & coordination to synchronize preparedness, response and recovery efforts in the region and with state and federal partners and maintain minimum levels of readiness.
  • Build/strengthen relationships and Information sharing systems amongst EMS, Hospital, Public Health, Medical Examiner/coroners and emergency management and other relevant health care partners.
  • Conduct coordinated planning and ongoing needs assessment including incorporating the needs of special medical populations/at-risk individuals.
  • Ensure protocols and process are in place for resource allocation, mobilization and management.
  • Conduct coordinated trainings, exercises and share and implement lessons learned from real incidents.
  • Identify planning, resources, training and exercise gaps for each of the four Assistant Secretary for Preparedness and Response (ASPR) capabilities and assess progress.
  • Develop a foundation to expand to other key stakeholders as the program evolves.

CMS Conditions of Participation in Emergency Preparedness

You can access directly the regional CMS information.

The Centers for Medicare & Medicaid Services (CMS) issued the Emergency Preparedness Requirements for Medicare and Medicaid Participating Providers and Suppliers Final Rule to establish consistent emergency preparedness requirements for healthcare providers participating in Medicare and Medicaid, increase patient safety during emergencies, and establish a more coordinated response to natural and human-caused disasters.

The rule was published on September 16, 2016 and is effective as of November 15, 2016. The regulations must be implemented by affected entities by November 15, 2017. This rule applies to 17 provider and supplier types as a condition of participation for CMS. The providers/suppliers are required to meet four core elements (with specific requirements adjusted based on the individual characteristics of each provider and supplier):

Many organizations in the Health Care Coalition area are working to address the CMS Emergency Preparedness requirements to aid in this effort the following information has been assembled.

Risks & Assessments

CMS Requirements

  • Facilities are expected to meet all Training and Testing Requirements by the implementation date (11/15/17).
  • Participation in a full-scale exercise that is community-based or when a community-based exercise is not accessible, an individual, facility-based exercise.
  • Conduct an additional exercise that may include, but is not limited to the following:
    • A second full-scale exercise that is individual, facility-based.
    • A tabletop exercise that includes a group discussion led by a facilitator, using a narrated, clinically-relevant emergency scenario, and a set of problem statements, directed messages, or prepared questions designed to challenge an emergency plan.

Other Key Information: Requirements Which Vary by Provider Type:

  • Outpatient providers are not required to have policies and procedures for the provision of subsistence needs.
  • Home health agencies and hospices required to inform officials of patients in need of evacuation.
  • Long-term care and psychiatric residential treatment facilities must share information from the emergency plan with residents and family members or representatives. 

Additional Resources

Entities are encouraged to refer to the following resources: