Employee Policies & Procedures

At Johnson County Government, we are committed to creating and fostering a positive and productive work environment for all employees. Our policy standards are in place to protect our employees, so expectations are clear. Each policy is designed to help guide employees to do the right thing, for the right reason, for the public good.

LEGAL NOTICE: Johnson County Government establishes all Human Resources Policies and Procedures in its sole discretion. The Policies and Procedures do not create or imply a contract or an offer to enter into a contract regarding the terms and conditions of employment and do not change any employee’s status as an employee at will. See Policies 101 and 201 for more information.

100: Foundations

The 100 Series includes a purpose policy along with discrimination and harassment, disability and religious accommodations, reporting and investigating allegations of harassment, discrimination and retaliation and state of emergency.

Policy 101: Purpose of the Human Resources Policies and Procedures

Policy 102: Coverage of the Human Resources Policies and Procedures

Policy 103: Administration of the Policies and Procedures

Procedure 103-1: Authority of Departments, Agencies, and Offices

Policy 104: Union-Free Workplace

Policy 105: Equal Opportunity in Employment: Non-Discrimination and Non-Harassment Policy

Procedure 105-1: Reasonable Accommodation for Disabilities

Procedure 105-2: Reasonable Accommodation for Religious Beliefs and Practices

Procedure 105-3: Reporting and Investigating Discrimination, Harassment, and Retaliation

Policy 106: State of Emergency

200: Employment

The 200 Series includes recruiting procedures, as well as nepotism, outside/dual employment and separation notices.

Policy 201: Employment at Will

Policy 202: Employment Categories

Procedure 202-1: Position Categories and Terminology

Policy 203: Recruitment and Selection

Procedure 203-1: Filling Job Vacancies: Hiring, Promotions, Voluntary Transfers and Demotions

Procedure 203-2: County-Initiated Transfers and Demotions

Procedure 203-3: Employment of Minors

Procedure 203-4: Verification of Identity and Eligibility to Work in the United States

Policy 204: Nepotism

Procedure 204-1: Reporting Immediate Family Relationships

Policy 205: Outside Employment and Internal Dual Employment

Procedure 205-1: Outside Employment/Self Employment

Procedure 205-2: Internal Dual Employment

Policy 206: Separation from Employment

Procedure 206-1 Separation Process

Policy 207: Personnel Records and Inquiries

Procedure 207-1: Maintenance of Personnel Records

Procedure 207-2: Internal Access to Personnel Records and Internal Job References

Procedure 207-3: External Requests for Personnel Information and Job References

300: Compensation

The 300 Series includes compensation policy and procedures related to pay tables, pay rates, special pay plans and bonuses. This series also highlights classification, work schedules and payment of wages.

Policy 301: Compensation

Procedure 301-1: Pay Tables

Procedure 301-2: Establishing Pay Rates

Procedure 301-3: Temporary Pay Rate Increases

Procedure 301-4: Shift Differentials Call-Back, On-Call, and Premium Pay

Procedure 301-5: Special Pay Plans

Procedure 301-6: Market Differentials

Procedure 301-7: Market Adjustments

Procedure 301-8: Performance Bonuses

Procedure 301-9: Merit Pay Rate Increases

Procedure 301-10: Employees Serving as Election Poll Workers

Policy 302: Classification System

Procedure 302-1: Job Descriptions and Titles

Procedure 302-2: Job Classification

Policy 303: Workweek and Work Schedules

Procedure 303-1: Work Schedules

Procedure 303-2: Overtime and Compensatory Time Off

Procedure 303-3: Meals and Breaks

Procedure 303-4: Time Records

Policy 304: Payment of Wages

Procedure 304-1: Paydays and Method of Payment

400: Job Performance & Conduct

The 400 Series includes policy and procedures related to ethics, conduct, performance expectations, privacy expectations, use of county resources, solicitation, and political activity. It also outlines how our workplace is free of violence, tobacco, drugs and alcohol. Corrective actions are also explained.

Policy 401: Ethics, Conduct, and Performance Expectations

Procedure 401-1: General Ethics and Conduct Standards

Procedure 401-2: Arrests, Convictions, and Other Law Enforcement Encounters

Procedure 401-3: Attendance and Punctuality

Procedure 401-4: Gambling

Procedure 401-6: Personal Appearance

Procedure 401-7: Personal Relationships with Employees

Procedure 401-8: Personal Relationships with Clients and Others

Policy 402: Privacy Expectations

Procedure 402-1: Monitoring, Searches, Photographs, and Recordings

Policy 403: Use of County Resources

Procedure 403-1: Use of Vehicles for County Business

Procedure 403-2: Use of Information Technology

Procedure 403-3: Use of Social Media

Policy 404: Solicitation and Distribution

Procedure 404-1: Solicitation and Distribution Procedures

Policy 405: Political Activity

Procedure 405-1: Limitations on Political Activity

Policy 406: Tobacco-Free and Vape-Free Workplace

Procedure 406-1: Designated Tobacco and Vaping Areas

Policy 407: Drug-Free and Alcohol-Free Workplace

Procedure 407-1: Drug and Alcohol Testing

Procedure 407-2: CDL Driver Reports

Procedure 407-3: Use of Legal Substances

Procedure 407-4: Voluntary Admission of Substance Abuse

Policy 408: Violence-Free Workplace

Procedure 408-1: Violence-Free Workplace Procedures

Policy 409: Weapons in the Workplace

Procedure 409-1: Safety Procedures for Weapons in the Workplace

Policy 410 Accountability for Performance and Conduct: Corrective Action

Procedure 410-1: Corrective Action Procedures

Policy 411: Administrative Leave of Absence

Procedure 411-1: Administrative Leave Procedures

Policy 412: Dispute Resolution

Procedure 412-1: Dispute Resolution Process

500: Employee Benefits

The 500 Series includes health and welfare benefit options, retirement, educational benefits, leave options (such as vacation and sick), and holidays.

Policy 501: Health and Welfare Benefit Options

Procedure 501-1: Benefits Administration

Procedure 501-2: Eligibility and Enrollment

Procedure 501-3: Health-Dental-Vision Insurance

Procedure 501-4: Wellness Program

Procedure 501-5: Sick Disability Pay

Procedure 501-6: Flexible Spending Accounts (Medical Reimbursement and Dependent Care)

Procedure 501-7: Health Savings Account

Procedure 501-8: Life Insurance

Procedure 501-9: Employee Assistance Plan

Policy 502: Retirement and State of Kansas Benefits

Procedure 502-1: State of Kansas Pension