Employee Policies & Procedures

At Johnson County Government, we are committed to creating and fostering a positive and productive work environment for all employees. Our policy standards are in place to protect our employees, so expectations are clear. Each policy is designed to help guide employees to do the right thing, for the right reason, for the public good.
LEGAL NOTICE: Johnson County Government establishes all Human Resources Policies and Procedures in its sole discretion. The Policies and Procedures do not create or imply a contract or an offer to enter into a contract regarding the terms and conditions of employment and do not change any employee’s status as an employee at will. See Policies 101 and 201 for more information.
100: Foundations
The 100 Series includes a purpose policy along with discrimination and harassment, disability and religious accommodations, reporting and investigating allegations of harassment, discrimination and retaliation and state of emergency.
Policy 101: Purpose of the Human Resources Policies and Procedures
Policy 102: Coverage of the Human Resources Policies and Procedures
Policy 103: Administration of the Policies and Procedures
Procedure 103-1: Authority of Departments, Agencies, and Offices
Policy 104: Union-Free Workplace
Policy 105: Equal Opportunity in Employment: Non-Discrimination and Non-Harassment Policy
Procedure 105-1: Reasonable Accommodation for Disabilities
Procedure 105-2: Reasonable Accommodation for Religious Beliefs and Practices
Procedure 105-3: Reporting and Investigating Discrimination, Harassment, and Retaliation
200: Employment
The 200 Series includes recruiting procedures, as well as nepotism, outside/dual employment and separation notices.
Policy 201: Employment at Will
Policy 202: Employment Categories
Procedure 202-1: Position Categories and Terminology
Policy 203: Recruitment and Selection
Procedure 203-1: Filling Job Vacancies: Hiring, Promotions, Voluntary Transfers and Demotions
Procedure 203-2: County-Initiated Transfers and Demotions
Procedure 203-3: Employment of Minors
Procedure 203-4: Verification of Identity and Eligibility to Work in the United States
Procedure 204-1: Reporting Immediate Family Relationships
Policy 205: Outside Employment and Internal Dual Employment
Procedure 205-1: Outside Employment/Self Employment
Procedure 205-2: Internal Dual Employment
Policy 206: Separation from Employment
Procedure 206-1 Separation Process
Policy 207: Personnel Records and Inquiries
Procedure 207-1: Maintenance of Personnel Records
Procedure 207-2: Internal Access to Personnel Records and Internal Job References
Procedure 207-3: External Requests for Personnel Information and Job References
300: Compensation
The 300 Series includes compensation policy and procedures related to pay tables, pay rates, special pay plans and bonuses. This series also highlights classification, work schedules and payment of wages.
Procedure 301-2: Establishing Pay Rates
Procedure 301-3: Temporary Pay Rate Increases
Procedure 301-4: Shift Differentials Call-Back, On-Call, and Premium Pay
Procedure 301-5: Special Pay Plans
Procedure 301-6: Market Differentials
Procedure 301-7: Market Adjustments
Procedure 301-8: Performance Bonuses
Procedure 301-9: Merit Pay Rate Increases
Procedure 301-10: Employees Serving as Election Poll Workers
Policy 302: Classification System
Procedure 302-1: Job Descriptions and Titles
Procedure 302-2: Job Classification
Policy 303: Workweek and Work Schedules
Procedure 303-1: Work Schedules
Procedure 303-2: Overtime and Compensatory Time Off
400: Job Performance & Conduct
The 400 Series includes policy and procedures related to ethics, conduct, performance expectations, privacy expectations, use of county resources, solicitation, and political activity. It also outlines how our workplace is free of violence, tobacco, drugs and alcohol. Corrective actions are also explained.
Policy 401: Ethics, Conduct, and Performance Expectations
Procedure 401-1: General Ethics and Conduct Standards
Procedure 401-2: Arrests, Convictions, and Other Law Enforcement Encounters
Procedure 401-3: Attendance and Punctuality
Procedure 401-6: Personal Appearance
Procedure 401-7: Personal Relationships with Employees
Procedure 401-8: Personal Relationships with Clients and Others
Policy 402: Privacy Expectations
Procedure 402-1: Monitoring, Searches, Photographs, and Recordings
Policy 403: Use of County Resources
Procedure 403-1: Use of Vehicles for County Business
Procedure 403-2: Use of Information Technology
Procedure 403-3: Use of Social Media
Policy 404: Solicitation and Distribution
Procedure 404-1: Solicitation and Distribution Procedures
Policy 405: Political Activity
Procedure 405-1: Limitations on Political Activity
Policy 406: Tobacco-Free and Vape-Free Workplace
Procedure 406-1: Designated Tobacco and Vaping Areas
Policy 407: Drug-Free and Alcohol-Free Workplace
Procedure 407-1: Drug and Alcohol Testing
Procedure 407-2: CDL Driver Reports
Procedure 407-3: Use of Legal Substances
Procedure 407-4: Voluntary Admission of Substance Abuse
Policy 408: Violence-Free Workplace
Procedure 408-1: Violence-Free Workplace Procedures
Policy 409: Weapons in the Workplace
Procedure 409-1: Safety Procedures for Weapons in the Workplace
Policy 410 Accountability for Performance and Conduct: Corrective Action
Procedure 410-1: Corrective Action Procedures
Policy 411: Administrative Leave of Absence
Procedure 411-1: Administrative Leave Procedures
500: Employee Benefits
The 500 Series includes health and welfare benefit options, retirement, educational benefits, leave options (such as vacation and sick), and holidays.
Policy 501: Health and Welfare Benefit Options
Procedure 501-1: Benefits Administration
Procedure 501-2: Eligibility and Enrollment
Procedure 501-3: Health-Dental-Vision Insurance
Procedure 501-4: Wellness Program
Procedure 501-5: Sick Disability Pay
Procedure 501-6: Flexible Spending Accounts (Medical Reimbursement and Dependent Care)
Procedure 501-7: Health Savings Account
Procedure 501-8: Life Insurance
Procedure 501-9: Employee Assistance Plan
Policy 502: Retirement and State of Kansas Benefits
Procedure 502-1: State of Kansas Pension
Procedure 502-2: Deferred Compensation (457 Plan)
Procedure 502-3: Supplemental Retirement (401(a) Plan)
Policy 503: Educational Benefits
Procedure 503-1: Educational Reimbursement Program
Procedure 503-2: Student Loan Counseling Services
Procedure 505-1: Vacation Leave
Procedure 506-1: Bereavement Leave
Procedure 506-2: Caregiver Leave
Procedure 506-4: Family and Medical Leave Act
Procedure 506-5: Military Leave
Procedure 506-6: Parental Leave
Procedure 506-7: Personal Unpaid Leave of Absence
Procedure 506-9: Victims of Domestic Violence and-or Sexual Abuse
Policy 507: Fixed and Personal Paid Holidays
Procedure 507-1: Fixed and Personal Holiday Guidelines
Policy 508: Workers’ Compensation Benefits
Procedure 508-1: Workers’ Compensation Benefits
Policy 509: Taxable Fringe Benefits, Allowances, and Reimbursements
Procedure 509-1: Use of County Vehicles
Procedure 509-2: Car Allowances
Procedure 509-3: Portable Communication Devices
600: Organizational Effectiveness
The 600 Series includes policies and procedures regarding introductory periods, performance management and organizational learning and development.
Policy 601: Introductory Periods
Procedure 601-1: Introductory Periods
Policy 602: Performance Management
Procedure 602-1: Performance Planning and Feedback
Policy 603: Organizational Learning and Development
Procedure 603-1: Training Administration