Hazard Mitigation Grant Program (HMGP)

Federal funds periodically become available for the Hazard Mitigation Grant Program (HMGP) as a result of the Presidential Disaster Declarations received. Through this grant program, the Federal Emergency Management Agency (FEMA) can provide funds to States and local governments to implement hazard mitigation measures to reduce losses of life and property damage.

The Kansas Division of Emergency Management (KDEM) administers this federal grant program. Johnson County Emergency Management and KDEM encourages all jurisdictions that to take advantage of these opportunities to reduce disaster losses in their communities by applying for these grant funds should they be available.

Benefits of HMGP

  • Supports risk reduction activities
  • Improves resiliency
  • Eliminates the impact of future events
  • Provides a long-term solution to a problem
    • For example, a project to elevate a home reduces the risk of flood damage from future floods; whereas, buying sandbags and using pumps reduces the risk of damage from a single flood.
  • Offers a cost-effective solution
  • To be funded, a project’s potential savings must be more than the cost of implementing the project.Helps avoid repetitive damage from disasters
  • Funds may be used to protect either public or private property or to purchase property that has been subject to or is in danger of repetitive damage.

Eligible Applicants

Public agencies, including State and Local governments are eligible to apply for HMGP funds. In addition, certain private non-profit organizations or institutions that provide essential services to the general public are eligible to apply for HMGP funds.

It is important that all participants in the Regional Hazard Mitigation Plan formally adopt the plan within their own jurisdictions or qualified organizations. You may use the "model resolution" link above if you need a template.

To be eligible for the full range of HMGP projects, jurisdictions must have a FEMA approved hazard mitigation plan, that has been adopted, and all proposed projects must be identified in the plan.

Eligible Project Types

Examples of HMGP projects include, but are not limited to:

  • Initiative Projects such as development or improvement of warning systems with mitigation as an essential component;
  • Construction of safe rooms for public structures that meet the FEMA construction criteria in FEMA 361 “Design and Construction Guidance for Community Safe Rooms”, and ICC 500 “International Code Council 500”.
  • Acquisition of property and/or relocation of homes, businesses, and public facilities from hazard prone areas;
  • Wildfire Mitigation such as creating defensible space, application of ignition-resistant construction, and hazardous fuel reduction;
  • Structural Hazard control or protection measures such as flood walls, detention basins and other storm drainage upgrades; and

HMGP Priority

The State’s top priority for the HMGP following a disaster is to fund projects in declared counties that reduce or eliminate damages to life and property.

Project Funding

The Federal share of HMGP cannot exceed 75% of the total eligible project cost. The 25% non-Federal share may be met with cash, contributions, certain other grants such as Community Development Block Grants, Increased Cost of Compliance (ICC) flood insurance payments, in-kind services, USDA loans (population cannot exceed 20,000).

HMGP Letter of Intent - LOI (downloadable template)

Application Process/Project Development

Concept of Operations

Normal Application: The normal application process letters of intent must be submitted first. Letter of intent will be reviewed for program eligibility and project application packages will be sent out for project development (this is to allow for projects that could be withdrawn and so all Federal funds can be appropriated and expended). Full project applications will be evaluated by the KHMT after the deadline for submission has passed. Projects will then undergo a cost-effectiveness, environmental, and completeness review conducted by mitigation staff. Projects will then be submitted to FEMA for approval. It is hoped that this can occur on or near the one year anniversary date of the disaster declaration.

The timeline for this process is as follows:

Application Time Period

Event

Week 0

Disaster Declared

Week 12

Letter of Intent period opens

Week 18

Letter of Intent period closes/LOIs due to KDEM

Week 18 – 24

Letters of Intent are reviewed and scored based on criteria

Week 24 - 30

Letters for approval/denial sent out with applications/reasonings and further options

Week 30 – 38

Applications due to KDEM for Review

Week 32 - 40

Review of completed applications is complete

Week 40 - 44

Applications sent to FEMA and finalized with FEMA RFI (request for information)

​Letter of Intent Submission

  1. The community will submit a Letter of Intent to the State Hazard Mitigation Officer (SHMO) by the deadline identified on the Letter of Intent.
  2. The Letter of Intent will be scored for approval for further review, so justify, justify, and then justify some more.
  3. The letter of intent will include:
    • Local point of contact information (name, organization, address, telephone number, and e-mail address)
    • An estimated project cost
    • A brief description of the project
  4. The SHMO will review the letters of intent to ensure the project is eligible for program funding.
  5. Only applicants submitting a letter of intent that made the scoring cut will receive an application package.

Full Project Application Development and Submission

  1. The SHMO is responsible for ensuring that application packages and other supporting information is provided to HMGP applicants. Application forms will be provided to the local point of contact, along with other information to assist them in developing the project.
  2. The SHMO will have final determination/approval of all applications submitted to FEMA.

You may contact Cary Gerst, Assistant Director, Planning or 913-715-1005 for any questions about the hazard mitigation plan or the HMGP process.