The County seeks to maintain or improve existing credit ratings through strong financial management, including the avoidance of operating deficits and short-term borrowing for operations. It is the policy of the BOCC that the County’s annual adopted operating budget will avoid the following situations for the combined budgets of the General Fund and the Special Revenue Funds:
If any of the events listed above is reflected in the actual audited financial statements, the BOCC and County Manager shall review and address the situation(s) in a timely manner.
Agencies and departments shall notify the County Manager and Budget and Financial Planning Department of any potential budgetary problems (i.e., projected revenue shortfalls and/or projected expenditures greater than budget) as soon as practical, but no later than 90 days prior to the end of the fiscal year.
A current operating deficit occurs when total revenues are less than total expenditures during a given fiscal year. For the purposes of the deficit calculation, total expenditures exclude one-time expenditures that have been approved by the BOCC and are funded through use of reserves (examples would include one-time capital expenditures such as capital projects in the County’s Capital Improvement Program).
The County Manager is responsible for monitoring financial operations, reviewing the reason(s) for operating deficits, and addressing operating deficits in a timely manner.
Elected officials, agency directors, department directors, agency budget managers, and department budget managers are responsible for managing their annual budgets and working with the Budget and Financial Planning Department to anticipate potential problems. By anticipating potential problems, delays in processing financial transactions due to insufficient budgetary appropriations can be avoided.
Resolution No. 122-02
Revision Number: 015-14
Date of Last Review: Adopted 12-19-02, Revised 04-03-14