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Emergency Management

Phone: 913-782-3038

111 S Cherry, Suite 100, Olathe, KS 66061

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Emergency Management Planning Resources

Planning makes it possible to manage the entire life cycle of a potential crisis. Strategic and operational planning establishes priorities, identifies expected levels of performance and capability requirements, provides the standard for assessing capabilities and helps stakeholders learn their roles. The planning elements identify what an organization’s Standard Operating Procedures (SOPs) or Emergency Operations Plans (EOPs) should include for ensuring that contingencies are in place for delivering the capability during a large-scale disaster. (FEMA 2017)

This page provides several links and additional information for a variety of planning needs. Topics in planning resources cover basic emergency management, healthcare, schools, and businesses.

For Johnson County Emergency Operations Plans, please click the green "Emergency Management Program" tab to the left.

PLANNING RESOURCES: The following links provide additional planning resources and information

Emergency Management Planning Resources

For FEMA planning Standards and other planning guidance, please refer to the following:

  • CPG101
  • National Response Framework 
  • National Preparedness Goal
  • National Planning Frameworks
    • The National Planning Frameworks, one for each preparedness mission area, describe how the whole community works together to achieve the National Preparedness Goal. The Goal is: “A secure and resilient nation with the capabilities required across the whole community to prevent, protect against, mitigate, respond to, and recover from the threats and hazards that pose the greatest risk.” The Goal is the cornerstone for the implementation of the National Preparedness System.The National Planning Frameworks are part of the National Preparedness System. There is one Framework for each of the five preparedness mission areas (FEMA 2017):
      • National Prevention Framework (second edition)
      • National Protection Framework (second edition)
      • National Mitigation Framework (second edition)
      • National Response Framework (third edition)
      • National Disaster Recovery Framework (second edition)

For the Kansas State Planning Standards:

For the Regional Coordination Guide (RCG):

 

Emergency Preparedness Planning for Schools

Emergency Preparedness for Businesses

 

Emergency Preparedness for Healthcare

Healthcare Coalition (Mid-America Regional Council - Healthcare Coalition)

Mission

The mission of MARC-HCC is to prepare and coordinate health and medical response and recovery to the threats and hazards the region faces to help patients during emergencies receive the care they need; decrease deaths, injuries, and illnesses resulting from emergencies; and promote health care delivery system resilience.

This will be done through a cooperative strategic and operational annual assessment and planning process, identifying regional health care threats, gaps, and vulnerabilities that could impede delivery of healthcare, establishing collaborative and integrated mitigation strategies, and implementing those strategies through coordinated integrated planning and training, information and resource sharing, and exercising plans, systems and processes.

Purpose

  • Increase cross discipline health and medical pre planning & coordination to synchronize preparedness, response and recovery efforts in the region and with state and federal partners and maintain minimum levels of readiness.
  • Build/strengthen relationships and Information sharing systems amongst EMS, Hospital, Public Health, Medical Examiner/coroners and emergency management and other relevant health care partners.
  • Conduct coordinated planning and ongoing needs assessment including incorporating the needs of special medical populations/at-risk individuals.
  • Ensure protocols and process are in place for resource allocation, mobilization and management.
  • Conduct coordinated trainings, exercises and share and implement lessons learned from real incidents.
  • Identify planning, resources, training and exercise gaps for each of the four Assistant Secretary for Preparedness and Response (ASPR) capabilities and assess progress.
  • Develop a foundation to expand to other key stakeholders as the program evolves.

 

CMS: CMS Conditions of Participation in Emergency Preparedness

You can link directly to the regional CMS informationg here: http://www.marc.org/Emergency-Services-9-1-1/Health-Medical/Other-Resources/MARC-Health-Care-Coalition.html

The Centers for Medicare & Medicaid Services (CMS) issued the Emergency Preparedness Requirements for Medicare and Medicaid Participating Providers and Suppliers Final Rule to establish consistent emergency preparedness requirements for healthcare providers participating in Medicare and Medicaid, increase patient safety during emergencies, and establish a more coordinated response to natural and human-caused disasters.

The rule was published on September 16, 2016 and is effective as of November 15, 2016. The regulations must be implemented by affected entities by November 15, 2017. This rule applies to 17 provider and supplier types as a condition of participation for CMS. The providers/suppliers are required to meet four core elements (with specific requirements adjusted based on the individual characteristics of each provider and supplier):

Many organizations in the Health Care Coalition area are working to address the CMS Emergency Preparedness requirements to aid in this effort the following information has been assembled.

Risks & Assessments

All Hazard Risk Assessment - Kansas (pdf)

HVA presentation slide deck

Regional HVA - Sample (pdf)

Kansas Region L Multi-Jurisdictional Hazard Mitigation Plan

      

CMS Requirements

  • Facilities are expected to meet all Training and Testing Requirements by the implementation date (11/15/17).
  • Participation in a full-scale exercise that is community-based or when a community-based exercise is not accessible, an individual, facility-based exercise.
  • Conduct an additional exercise that may include, but is not limited to the following:
    • A second full-scale exercise that is individual, facility-based.
    • A tabletop exercise that includes a group discussion led by a facilitator, using a narrated, clinically-relevant emergency scenario, and a set of problem statements, directed messages, or prepared questions designed to challenge an emergency plan.

Other Key Information: Requirements Which Vary by Provider Type

  • Outpatient providers are not required to have policies and procedures for the provision of subsistence needs.
  • Home health agencies and hospices required to inform officials of patients in need of evacuation.
  • Long-term care and psychiatric residential treatment facilities must share information from the emergency plan with residents and family members or representatives. 

Additional Resources:

Entities are encouraged to refer to the following resources:

Local Emergency Planning Committee

About the Local Emergency Planning Committee (LEPC)

The LEPC service area spans eight counties in the Greater Kansas City region:

Johnson, Leavenworth and Wyandotte in Kansas; and Cass, Clay, Jackson, Platte and Ray in Missouri.

 

(The following is an excerpt from the LEPC Regional Hazardous Materials Emergency Preparedness Plan regarding Tier II reporting)

Tier II Reporting

What is a "Tier II?"

"It's a reporting requirement under Federal EPCRA regulations (Section 311/312, hence the name) requiring you to give government agencies and the public information on what hazardous materials are being used or stored at your facility.

These regulations came about years ago because of a serious accident in India, which resulted in a catastrophic loss of life. A release of a highly toxic chemical caused a large number of casualties and other injuries, and resulted in highly increased awareness about the potential for this happening elsewhere, including in the U.S.

When this happened, Congress passed laws that require U.S. facilities that store or use any sort of hazardous material above certain thresholds to report on it. They required that you provide information some basic information, such as what type of material it is, what state it's in (solid, liquid, gas), how much you store, some basic chemical information, etc.

In other words, they require organizations to give the 'community' the 'right to know' what's across the road or down the street from them.

Additionally, it gives government agencies information about your facility in case of an emergency.

Imagine you were a fire fighter on your way to fight a fire. You pull up, and there are giant tanks, all unmarked, all on fire. They could be full of water, which would make your job easier. Conversely, they could be full of diesel fuel, which could make the situation extremely volatile very quickly.

These regulations are in place to let both the public, and various agencies know what's going on at your facility, so everyone can make informed decisions. The whole point of the regulation is to simply provide information.

Depending on where a facility is located, this information must be submitted information to state agencies, fire departments, police departments, other emergency responders, etc. Some states automate the process and a facility will only have to submit the information once, while others make them submit the information to everyone manually. It can get confusing, especially if a company operates in multiple states."

 

As per the EPA: "The reporting under Section 312 is in two tiers, Tier I and Tier II.  What are the general differences between the two forms?

Section 312 includes a two tier approach.  Tier I requires information (such as maximum amount of hazardous chemicals at the facility during the preceding year, an estimate of the average daily amount of hazardous chemicals at the facility, and the general location) be aggregated and reported by hazard categories.  Tier II not only requires the information mentioned above, but also requests information on specific location and storage.

Finally, Tier I is required by federal law; Tier II is required only upon request by the local emergency planning committee or the state emergency response commission.  However, a covered facility may submit Tier II forms instead of Tier I forms.  Some states already require facilities to submit Tier II forms or forms created by the states under their legislation."

 

What to Report on a Tier II

What chemicals must be reported?

 Any substance for which a facility must keep a material safety data sheet (MSDS) under OSHA’s Hazard Communication Standard is classified as a “hazardous chemical.” Any hazardous chemical that a facility has on hand in a quantity of more than 10,000 pounds at any one time during the calendar year must be reported. A partial list of hazardous chemicals may be found at www.epa.gov/ceppo/caalist.html

Extremely Hazardous Substances (EHS) as specified in 40 CFR Part 355 must be reported on the Tier II form if a facility has on hand, at any one time during the calendar year, more than 500 pounds or the threshold planning quantity (TPQ), whichever is lower. To obtain a list of extremely hazardous substances, visit www.epa.gov/ceppo/pubs/title3.pdf

 

What chemicals are excluded?

Section 311(e) of Title III EPCRA excludes the following substances:

  • Any food, food additive, color additive, drug or cosmetic regulated by the Food and Drug Administration.
  • Any substance present as a solid in a manufactured item to the extent exposure to the substance does not occur under normal conditions of use.
  • Any substance to the extent it is used for personal, family or household purposes, or is present in the same form and concentration as a product packaged for distribution and use by the general public.
  • Any substance to the extent it is used in a research laboratory or a hospital or other medical facility under the direct supervision of a technically qualified individual.
  • Any substance to the extent it is used in routine agricultural operations or is a fertilizer held for sale by a retailer to the ultimate customer. (This exclusion does not apply to the one-time reporting of extremely hazardous substances under Section 302 of EPCRA.)

 

How to Submit Your Tier II

Who must submit this form? (Tier II PDF - updated June 2017)

The owner or operator of a facility where hazardous chemicals are used, produced or stored must submit a Tier II Form if the quantity of hazardous chemicals on hand exceeds specific thresholds.

Kansas Tier II report information is available online here: http://kansas.tier2online.com/

Kansas reports must be submitted to the Kansas Department of Health & Environment, the county emergency management office (constitutes notice to the LEPC) and the fire department/district with jurisdiction for the facility.

For Johnson County Emergency Management, email copies to TierII@jocogov.org

An interactive map of fire districts is available here: http://www.arcgis.com/home/webmap/viewer.html?webmap=539d6f901bd64cadb783a7be4517c314&extent=-95.4266,38.4258,-93.3982,39.5043

 

When to submit the Tier II report:

Owners or operators of facilities that have hazardous chemicals on hand in quantities equal to or greater than set threshold levels must submit Tier II forms by March 1 of each year. The information required must be reported within 60 days of a new extremely hazardous substance being present at the facility at or above the threshold planning quantity (TPQ) (11 CSR40-4.040 (1)). If any new hazardous chemical or extremely hazardous substance comes onto the site in a quantity sufficient to require reporting, an updated Tier II form must be provided within three months (11 CSR40-4.040 (1)(D)(2)).

 

Penalties:

Any owner or operator who violates any Tier II reporting requirements shall be liable to the United States for civil penalty of up to $27,500 per day for each such violation. Each day a violation continues shall constitute a separate violation.

 

Spills Information

Information needed for environmental site assessments in Johnson County may require data on past spills. If you are looking for information on hazardous chemical spills, these links will direct you to the Spills Finder maps for Kansas:

https://maps.kdhe.state.ks.us/keif/

http://maps.kdhe.state.ks.us/ksberspill/

 

LINKS

                http://www.marc.org/Emergency-Services-9-1-1/LEPC  (MARC LEPC)

                http://www.marc.org/Emergency-Services-9-1-1/LEPC/Activities/Tier-II-Reporting (Tier II)

                https://maps.kdhe.state.ks.us/keif/ (KDHE Environmental Interest Finder/Spills Database)